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CPSAR Operating Officer

Please see Special Instructions for more details.

Lethbridge College is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee.

Posting Details

Position Information

Job Title CPSAR Operating Officer
Appointment Type Full-time temporary
Position Dates September 1, 2023 to August 31, 2026
Hours per week/FTE 35
About the Position
The Centre for Applied Research, Innovation and Entrepreneurship (CARIE) is a catalyst for economic growth, sustainability, and social development in the region. Reporting to the Manager of Applied Research Operations (MARO) in CARIE, the Applied Research Operations Officer helps steward applied research and fee-for-service projects from client intake through to completion and supports applied research at Lethbridge College by ensuring compliance with the relevant policies and procedures of the institution. This is a complex role with significant interaction with internal and external stakeholders. It is a three-year term with possibility of extension, dependent on grant funding.

The Operations Officer works closely with an assigned research program(s) and other CARIE administrative staff on project stewardship. This position specifically supports the Centre for Public Safety Applied Research (CPSAR). CPSAR has a clear vision: to improve public safety. CPSAR does this by mobilizing partnerships with Canadian public safety agencies, community organizations and youth programs through collaboration and innovation to promote evidence-based policies and practices. CPSAR launched in 2022, aiming to work closely with policing, court, corrections, community support services and youth organizations to enhance public safety and engagement. It is one of the only applied research centres of its kind in Western Canada that derives research initiatives from partners directly with the goal of providing practical solutions. Building on over 54 years of criminal justice education and training at Lethbridge College, CPSAR’s foundation is built upon a rich history that is supported by meaningful industry relationships necessary to address the complex, interrelated challenges faced by communities today.

The Operations Officer arranges exploratory meetings with clients/collaborators/partners and attend these meetings, providing support to the researchers to develop/scope projects; help prepare grant proposals and reports to external funding agencies; develop agreements and contracts; lead project progress tracking, metrics, and reporting; and file and process confidential documents for all projects. They function within a team of Officers who work collaboratively to support the research programs within CARIE.

The Operations Officer is a curious, effective communicator with a thirst for knowledge and investigative instincts. They are analytical and able to navigate complex environments within a quickly changing landscape, often with competing priorities. At times with minimal guidance, and other times in partnership with others within CARIE, they oversee, manage, support, guide, and/or educate the research community on pre- and post-award compliance matters. They contribute to the development of internal processes and strategies to ensure quality and responsiveness. They have quality control oversight on funding proposals, project administration, reports, contracts, and agreements within CARIE. They work in collaboration with other departments at the college to protect the best interests of the college in all applied research activities.

The Operations Officer gathers information from a variety of sources to help write/review concise and informed proposals, reports, contracts, and agreements. A significant portion of this data gathering occurs by coordinating the client intake and project scoping process, in close consultation with the researchers and technical staff. The individual requires knowledge of key post-secondary funding agencies and has the ability to continually monitor sources of potential funding, track project progress, and help write/review succinct and relevant reports for funding agencies that meet criteria. They take a lead role on tracking metrics and key performance indicators stated in project agreements and CARIE’s strategic plan, in alignment with institutional priorities.
Position Details
  • Coordinate the client intake process and project scoping in support of a specific research program(s): CPSAR
  • Foster positive and productive relationships with internal and external stakeholders
  • Under the direction of a research chair or CARIE administrator, develop applied research and fee-for-service proposals, reports, contracts, and agreements, ensuring compliance with institutional policies and procedures and funder criteria 
  • Provide quality assurance on research proposals, reports, contracts, and agreements; this includes: budget accuracy and consistency with college goals, values, and policies
  • Assume responsibility for measuring, recording and reporting on activities, performance, and impact; this includes detailed metrics tracking for all projects within their portfolio
  • Provide oversight and quality assurance for all metrics tracking and contribute to the Applied Research Annual Report and other formal reporting requirements
  • Coordinate data entry and filing of project information, metrics, proposals, reports, contracts, and agreements
  • Working closely with CARIE’s assigned Financial Analyst and other finance staff on project financials
  • Assist with building effective, efficient, and compliant applied research policies and procedures for the Lethbridge College applied research community
  • Liaise other college departments to ensure alignment with research and institutional policies and procedures
  • Contribute to the development of new processes to streamline and optimize operational efficiencies
  • Ensure CARIE client/partner information is protected in the CRM and other filing systems
  • Work with CARIE leadership to on the continuing development of the Research Data Management Plan and other related documents
Required Qualifications
  • A Bachelor’s Degree in a related field is required.
  • Minimum of three years’ experience working in a post-secondary research office, with familiarity with both federal and provincial post-secondary funding agencies and their submission and reporting requirements.
Preferred Qualifications
  • A credential related to grant administration is preferred.
  • Ability to liaise with a variety of stakeholders to ensure submissions are developed with appropriate alignment and likelihood of success.
  • Strong communication and interpersonal skills such that the individual can work with researchers, faculty, staff and funding agencies to create solid proposals, reports, contracts, and agreements.
  • Strong research skills that enable the individual to seek out both public and private agencies as possible sources of funding.
  • Ability to adapt to a fast-paced, ever-changing work environment.
  • Good judgment and problem-solving skills.
  • Good organizational and time management skills.
  • The ability to work independently with very little direct supervision.
  • The ability to search out relevant information and synthesize such information into concise material for use/application within the institution.
  • The ability to maintain and monitor timelines for submissions to ensure proposals, reports, contracts, and agreements are submitted on time.
Salary Starting from $67,347 to $74,009 per annum.
Working Here
Land Acknowledgement

Located on the traditional lands of the Blackfoot Confederacy, Lethbridge College is committed to honouring the land from a place of knowing. We honour the Siksikaitsitapi as both the traditional and current Land Keepers of this area, and we welcome all Indigenous and non-Indigenous peoples who call Blackfoot territory their home to disclose as such when submitting applications. 

Equity, Diversity and Inclusion

At Lethbridge College, we know we all benefit when the rich diversity of our campus community is fully represented, and all students and employees are included. We are committed to identifying and overcoming systemic barriers that impede individuals from underrepresented groups. We are ready to work together to ensure Lethbridge College is a place where all individuals feel valued for their unique perspectives, skills, and contributions and are afforded equal opportunities to participate in learning, research, and innovation.

We are committed to creating a diverse environment for all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, disability, and age.

Why choose Lethbridge and Lethbridge College

Lethbridge College is learner-focused, with an emphasis on experiential and flexible learning experiences and work-integrated learning.

We have a strong connection to our community and the land. We also promote a work environment that supports professional development and employee wellness, including flexible work arrangements and schedules that allow for work-life balance. In addition, we prioritize equity, diversity, and inclusion across all areas of our campus community.

Lethbridge advantages

Lethbridge offers a relatively low cost of living, with mild winters and sun-filled summers. Outdoor adventures await you in the city’s vast park systems and river valley, and we’re located just an hour and 20 minutes from the mountains. Enjoy the advantages of small-city life while accessing the amenities of a larger city, including arts and culture, sport and recreational facilities, and year-round family-friendly events.

Posting Detail Information

Posting Number T23-00330
Open Date 08/24/2023
Close Date
Open Until Filled Yes
Special Instructions to Applicants
Lethbridge College is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Letter of Recommendation