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Administrative Assistant

Please see Special Instructions for more details.

Lethbridge College is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact hiringaccommodations@lethbridgecollege.ca. Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee.

Posting Details

Position Information

Job Title Administrative Assistant
Appointment Type Part-time Continuing
Position Dates Part-time Continuing
Hours per week/FTE 28
About the Position
The ITS Leadership Team is excited to welcome a new team member. We are looking for a proactive and highly organized person that can contribute to open and lively discussions, can challenge our thoughts and opinions, and can help us follow through and complete our important work. We are looking for someone that is engaging, eager to learn, highly capable and enjoys laughter!

We know that balancing life and work is essential. This is a four-day-a-week position. We are looking for a person who can commit to being on campus regularly. However, the weekly schedule is flexible for self and family.

Do not be concerned that you do not have experience in all the job duties. Being a quick study and a life-long learner matters; training and people development is a priority for us in ITS.

This is not a typical Administrative Assistant role as ITS is not a typical department. Please apply if any of the above speaks to you, or you are curious about being part of our team.
Position Details
At a high level:

  • The Administrative Assistant in Information Technology Services is responsible for providing administrative and office support to the ITS Leadership Team, predominately the Director and the Managers.
  • Administration of software and hardware licensing, purchase orders, requisitions, invoices, service contracts, meeting scheduling, and other financial forms preparation as required by the department.
  • The Administrative Assistant will also provide general office support for the department, including taking minutes for ITS-related functional meetings.

Key Responsibilities:

  • Managing Schedules
    • Organize appointments, meetings, and events by scheduling, rescheduling, and preventing conflicts.
  • Preparing Documents:
    • Assist in creating reports, presentations, and other necessary documents such as meeting minutes. Proficiency in tools like Microsoft Excel, PowerPoint, SharePoint Online, and Teams is essential.
  • Maintaining Records
    • Keep both digital and physical records organized. Handle document management and record-keeping for the department.
  • Coordinating Travel Arrangements
    • Strategize travel logistics, including booking flights, hotels, and rental cars, and coordinate the completion of expense claims.
  • Ordering Office Supplies
    • Keep track of office supplies, restock as needed, and research new deals and suppliers.
  • Office Policies and Procedures
    • Coordinate the revision of departmental policies and procedures on an annual cycle.
  • Providing General Support
    • Act as a point of contact for internal and external clients, liaise with internal partners, and handle various requests and queries from our department, such as completing purchase requisitions and reconciling monthly credit card transactions.
Required Qualifications
  • A diploma in office administration with experience working in a variety of software programs and applications. A combination of education and experience may be considered.
  • Experience with an office productivity suite
Preferred Qualifications
  • Experience with Microsoft Office, Microsoft SharePoint collaboration tools, project management tools and Enterprise Resource Planning (ERP) platforms is preferred
  • Familiarity with AI Generative tools is an asset
Salary AUPE Class Level 8 Step 1 $25.69/hr
Working Here
Land Acknowledgement

Located on the traditional lands of the Blackfoot Confederacy, Lethbridge College is committed to honouring the land from a place of knowing. We honour the Siksikaitsitapi as both the traditional and current Land Keepers of this area, and we welcome all Indigenous and non-Indigenous peoples who call Blackfoot territory their home to disclose as such when submitting applications.

Equity, Diversity and Inclusion

At Lethbridge College, we know we all benefit when the rich diversity of our campus community is fully represented, and all students and employees are included. We are committed to identifying and overcoming systemic barriers that impede individuals from underrepresented groups. We are ready to work together to ensure Lethbridge College is a place where all individuals feel valued for their unique perspectives, skills, and contributions and are afforded equal opportunities to participate in learning, research, and innovation.

We are committed to creating a diverse environment for all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, disability, and age.

Why choose Lethbridge and Lethbridge College

Lethbridge College is learner-focused, with an emphasis on experiential and flexible learning experiences and work-integrated learning.

We have a strong connection to our community and the land. We also promote a work environment that supports professional development and employee wellness, including flexible work arrangements and schedules that allow for work-life balance. In addition, we prioritize equity, diversity, and inclusion across all areas of our campus community.

Lethbridge advantages

Lethbridge offers a relatively low cost of living, with mild winters and sun-filled summers. Outdoor adventures await you in the city’s vast park systems and river valley, and we’re located just an hour and 20 minutes from the mountains. Enjoy the advantages of small-city life while accessing the amenities of a larger city, including arts and culture, sport and recreational facilities, and year-round family-friendly events.
Posting Detail Information

Posting Number P24-00583
Open Date 06/10/2024
Close Date 06/20/2024
Open Until Filled No
Special Instructions to Applicants
Lethbridge College is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact hiringaccommodations@lethbridgecollege.ca. Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Are you a Canadian citizen or permanent resident?
    • Yes
    • No

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Letter of Recommendation